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How to raise money for a school trip

A school trip with educational and pedagogical objectives requires a good deal of work and preparation. It needs to be discussed and worked out in detail in consultation with colleagues. Classroom preparation must be organised around the chosen topics, practical arrangements must be made, and above all, the necessary financial support found.

If all this work were to rest on one pair of shoulders, it would naturally be enough to make all but the most stout-hearted quail. The solution lies, of course, in sharing both your enthusiasm and the workload. Your fellow teachers are naturally ideally suited to preparing the "pedagogical" part of the enterprise, but many parents would certainly be more than willing to dedicate some of their time and skills to organising fund-raising activities. For after all, successful fund-raising will lighten the financial contribution they are asked to make.


Looking for - and finding - partners and sponsors is a rewarding adventure, as much from an educational and personal point of view as for the financial benefits. From an educational point of view you will enrich your project and give it a new dimension which goes beyond the classroom walls. Quite apart from your final trip, you will create a link between the school and the outside world and the business community which will help prepare pupils for their entry into the world of work. In addition, this kind of partnership gives businesses a sense of responsibility and helps develop their social and civic role.

The first step is to assemble an information pack, defining and describing your project, explaining its aims, and the financial support necessary if it is to succeed. In this way, you will be speaking a language company bosses understand and appreciate.
Your approach should be business-like, as close as possible to the sort of partnerships companies forge between themselves.


When putting together your information pack, be sure to include details of the role you would like the company to play. You should avoid giving the disagreeable impression that you are only interested in receiving a cheque! Describe the advantages of a partnership for the company. Do not be tempted to think that companies will participate for purely philanthropic reasons: in a partnership both parties must have something to gain.

Distribute roles and tasks within your prospecting team. Assemble a pack which gives sufficient detail and leaves no point unclear, but which may be altered and updated when necessary. This will also allow you to adapt the pack to the company. Do not simply photocopy the same pack and send it to several companies in a sort of "mass mailing".

Start by gathering information on each company that you would like to prospect.
Think about the mutual benefits to be gained.
Send a preliminary letter and follow this up by presenting your project "live" in a telephone call.
Make a note of the company’s interests and adapt your pack and proposition.
Confirm your interview by sending the pack, and do not hesitate to call the company a second time since they will almost always need time to consider.

One last word of advice : target your partners carefully. Give priority to local businesses and companies, and avoid large ones unless they are located nearby.

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